Full-Service Outsourcing

Check Writing

End-to-end check writing support for IOLTA and operating accounts, backed by a stringent three-level review process.

Same-Day Check System

Our aim is to help firms move toward a same-day check system where eligible check requests are processed the same day they are received.

Three-Level Review

Every check goes through a Preparer → Reviewer → Closer process before any payment is authorized.

Connected Areas

IOLTA balance
Client ledger
Medical provider payments
Referring attorney payments
Client payout
Attorney fee transfer
Operating books
Three-way reconciliation
Bar reporting documentation
Internal MIS reporting

Check Writing Support

We provide end-to-end check writing support for both IOLTA and operating accounts.

We manage the accounts payable desk for check writing - responding to check requests, handling related queries, resolving issues, and making sure each check request is reviewed properly before processing.

We issue checks from the IOLTA account by following a stringent accuracy process. We also issue checks from the operating account based on instructions from the CFO or the firm's approved policy.

We support voiding and reissuing checks based on a strict policy, so that replacement checks do not create confusion, duplication, or reconciliation issues.

We verify whether the related deposit has been properly received in the IOLTA account before checks are issued to different parties.

We also calculate the fees to be transferred from the IOLTA account to the operating account based on the firm's policy and supporting records.

Payee Name Verification

We verify the name of the payee using W-9, reduction letter, driver's license, or other firm-approved documents.

Address Confirmation

We confirm the payee address using reduction letter, HICF form, email confirmation, or call confirmation from client.

Amount Confirmation

We confirm the check amount using reduction letters, medical bills, fee-sharing agreements, or client ledgers depending on check type.

Supporting Document Attachment

We attach supporting documents as evidence for accuracy, creating a proper audit trail for each check.

IOLTA Deposit Confirmation

Before issuing IOLTA checks, we make sure that the related deposit has been credited to the IOLTA account and has not been reversed.

ERP / Accounting System Review

We make sure that checks are booked correctly in QBO, Xero, NetSuite, or any other system used by the firm.

MIS and Internal Reporting

If the firm maintains MIS reports, check trackers, or internal reporting files, we update those reports after processing the checks.